November 6-7

                                                                                         ADMINISTRATIVE ARRANGEMENTS

 

 

  1. CONFERENCE VENUE

The conference will take place at the Hilton Batumi Hotel within walking distance of Seaside Boulevard and other city sights. The hotel is located in the Batumi business district, a few minutes away from the railway station and Batumi International Airport.

 

  1. LANGUAGE

 Official language of the conference is English. Georgian-English simultaneous translation will be provided

 

  1. CONFERENCE FEES

There is no fee for participation in the conference. Meals (icebreaker, lunch and dinner) will be provided by Georgian side for the conference participants.

 

  1. REGISTRATION

The GDSC participants are required to confirm the attendance to the following address:

E-mail: gdscadmin@mod.gov.ge

After having submitted the registration form you will receive further information regarding confirmation of your attendance at the Conference. Please be advised in case of cancellation of attendance to notify the GDSC team a month in advance.

The deadline for registration is Octobe10.

 

  1. ACCOMODATION

Rooms are pre-booked at Hotels “Hilton” and “Sheraton”.

Hotel reservation and paying (directly to the hotel) is the responsibility of participants. Reservations for both Hotel should be made no later than October 10. Check-in from 14:00 pm, check-out before 12:00 am.

Participants are free to book other hotels by themselves. However, there will be no transportation provided to and from other hotels except “Sheraton”.

Hotel reservation for speakers and moderators is the responsibility of GDSC protocol officers (please refer to protocol POC contact information below).

Book your stay in the “Hilton” Batumi hotel via following link:

https://www3.hilton.com/en_US/hi/search/findhotels/results.htm?view=LIST

POC: Mariam Moistsrapeshili Phone: +995 422 22 22 99

Cell: +995 591 44 00 56

E-mail: Mariam.moistsrapeshvili@hilton.com 2

 

Book your stay in the “Sheraton” Batumi hotel via following link:

https://www.marriott.com/event-reservations/reservation-link.mi?id=1565782341825&key=GRP&app=resvlink

POC: Kristina Dantsova Phone: +995 422 22 90 00

E-mail: Kristina.Dantsova@sheraton.com

  1. ARRIVAL AND DEPARTURE TRAVEL ARRANGEMENTS

 Arrival and departure travel arrangements (to and from Airports/Train and Bus stations) is the responsibility of attendees (except moderators and speakers). Transports for Conference speakers and moderators from and to the Airports/Train and Bus stations, will be provided by the Georgian Ministry of Defence (Recommended place of arrival is Alexander Kartveli Batumi International Airport”).

  1. TRAVEL/VISA

 No visa is required for the citizens of EU and USA. Please find additional information on visa requirements on the following link: https://www.geoconsul.gov.ge/en/aboutUs

  1. SECURITY/ INFORMATION SECURITY

 - There will be security available on site. If there is an armed security party travelling with officials, detailed information must be communicated with the Embassy of your country in Georgia.

- The content of the conference is UNCLASSIFED.

  1. LIABILITY/INSURANCE

 Personal health/travel insurance is the responsibility of the guests or the sending party.

  1. ADDITIONAL INFORMATION

Information regarding the conference, speakers, moderators and participants, or events planned in this format will be available on the following website shortly: http://gdsc.mod.gov.ge

Please be advised that the bilateral meetings can only be booked through the GDSC team.

GDSC POCs:

General Enquiries:

Ms. Mariam Tabatadze Ms. Rusudan Dolidze

Phone: +995 577 19 68 65 Phone: +995 592 22 28 09

E-mail: gdscadmin@mod.gov.ge

Bilateral Meetings:

Ms. Mariam Tirkia

Phone: +995 593 19 72 85

E-mail: mtirkia@mod.gov.ge

Protocol Issues:

Ms. Nino Mkheidze

Phone: +995 577 39 23 03

E-mail: nmkheidze@mod.gov.ge